CSL Data Centre Services is a leading technology service provider that focuses on delivering Data Centre Services and IT Outsourcing services to 100+ enterprise customers in the Gaming Industry, Financial Services, Telcos and Government, with 30 FTE’s who are passionate about technology and have a customer centric approach. We are currently seeking to recruit a full-time Office Administrator to join our growing team.
Overall Purpose:
The selected candidate’s will be responsible for ensuring the smooth day-to-day running of office and operational activities. This includes and is not limited to, creating and managing SORs (Sales Order Requests) and PORs (Purchase Order Requests), handling supplier communications, managing subscription services, and overseeing stock control. The role requires strong organisational skills, attention to detail, and effective coordination between internal teams and external suppliers.
Main Duties and Responsibilities will include performing a wide range of tasks that include:
SOR & POR Management
• Create and maintain Sales Orders Requests (SORs) and Purchase Order Requests (PORs) for projects and operational needs.
• Prepare and submit monthly SORs to the accounts team for invoicing.
• Track, file, and update all SOR and POR documentation to ensure accuracy and compliance.
Supplier Coordination
• Send and follow up on supplier orders to ensure timely delivery.
• Chase suppliers for confirmations, updates, and invoices where necessary.
• Maintain supplier contact information and ensure purchase processes follow company policies.
Subscription Management
• Oversee and manage all company yearly subscriptions (software, memberships, licenses, etc.).
• Track renewal dates, review terms, and coordinate payments to prevent service disruptions.
• Keep a detailed log of all subscriptions, renewal dates, and costs.
Stock Management & Stock Taking
• Monitor and manage stock levels for office and operational supplies.
• Conduct regular stock takes and reconcile physical stock with system records.
• Record stock movements, update inventory lists, and report shortages or discrepancies.
• Coordinate with suppliers to reorder stock as required to maintain optimal levels.
Administrative Support
• Assist the accounts team by providing necessary documentation for invoicing and reconciliation.
• Maintain well-organized digital and physical records for administrative and financial activities.
• Support the wider office team with general administrative duties and operational reporting.
Requirements:
• Proven experience in office administration, procurement, or stock management roles;
• Strong organizational, multitasking, and time management skills;
• Excellent communication and interpersonal skills;
• Proficiency in Microsoft Office (Word, Excel, Outlook) and general business systems;
• Attention to detail and ability to work independently with minimal supervision.
All personal data provided will be treated with strict confidence.
